Rental Policy for Facilities
at the Forney Museum of Transportation

Room
Descriptions

Exhibit Area
accommodates up to 350 people
Main Room:

This space is approximately 40'x 37'.

It accommodates 150 people for auditorium style seating and up to 90 people for a dinner style seated function. The large size is great for holding conferences, social gatherings, workshops, meetings, parties, and more.

For an additional fee, event guests may tour the museum for a specified one-hour time period that must be arranged seven days prior to the event. Admission rates are listed on the Facility Use - Reservation Form. Admission charges must be paid seven days prior to the event. If more guests arrive than planned the contracting party must pay for the extra admission the night of the event. If fewer guests arrive the museum will refund the difference. A 25% discount is reflected in the nonprofit rate. (*Rates are subject to change without notice.)

HOURS

The facility is available for rental between
8:00 a.m. and 11:00 p.m.Monday through Saturday

STANDARD RATE

$350 per 4-hour period*

Non-Profit Rate

$280.00 per 4-hour period*

The meeting rooms are rented in 4-hour time periods.
If the four-hour time period is exceeded the contracting party
will automatically be billed for an additional four-hour period.

Party Trolley Rate:

$200 for 2 hours
$350 for 4 hours
Each extra hour $75
Refundable Damage Deposit 25% of total rental fee

Birthday Party Rate:
$150 per 2 hour period*

  • BIRTHDAY PARTY Rate of $150 includes use of Meeting Room for two hours,
    and free admission for 25 guests (free admission begins with the lowest priced
    ticket and proceeds upwards until reaching 25 tickets).
  • Party may not exceed a total of 50 people.
  • Birthday Party rate is applicable to children twelve years old and younger.
  • Birthday child will receive a gift from the Forney Museum.

DIRECTIONS AND PARKING

The Forney Museum of Transportation is located at
4303 Brighton Blvd., Denver, Colorado 80216

From I-25 Southbound: take exit 214A (Limon) to I-70 East. Then take Brighton Blvd. exit 275B      (Coliseum) and go SW on Brighton Blvd to the Museum. The Museum will be on your right.

From I-25 Northbound: take exit 214A (Limon) to I-70 East. Then take Brighton Blvd. exit 275B (Coliseum) and go SW on Brighton Blvd to the Museum. The Museum will be on your right.

There are over 100 parking spaces at the museum.
These spaces serve museum visitors and contracting parties on a first come first served basis. Your party will enter through the museum's side entrance, not the main museum entrance. The museum will post a sign on the front doors directing your party to the side and mentioning the entrance location in your invitations will prevent any potential confusion.

SAFETY AND SECURITY
These rules are for your safety and for the preservation of the artifacts.

  • Smoking is prohibited in all areas of the museum.
  • Children must be supervised at all times.
  • Unruly or intoxicated parties will be asked to leave the premises.
  • Fireworks are illegal in the City and County of Denver and will not be allowed.
  • Animals are not allowed inside the facility unless assisting people with disabilities.
  • Climbing on, sitting in, or otherwise engaging in physical contact with museum artifacts including trains, cars, carriages, bicycles, and other implements is not allowed unless indicated at the artifact or exhibit area.

FOOD AND BEVERAGE

  • Food and beverage preparation and serving are the responsibility of the contracting party.
  • Liquor may be served only in compliance with all applicable laws and ordinances. No liquor may be served to any person who is underage or intoxicated. A copy of the contracting party's or caterer's insurance certificate/policy stating liquor coverage must be provided along with the Facility Use Reservation Form. If the policy is not presented, no liquor will be served on the premises.
  • Cleaning areas where food was prepared, served, and consumed is the responsibility of the contracting party.
  • All trash must be removed from the building and placed in the outside dumpster.
  • Food and beverage must be contained in the meeting rental areas and is not allowed in the museum store or exhibit areas.

EQUIPMENT & DECORATIONS

  • Catering including table service, linen, napkin rental. Plant/floral decorations are the expense and responsibility of the contracting party.The contracting party must remove all plant/floral decorations.
  • The contracting party must provide needed audio/visual equipment. Do not attach anything to the walls or structures without permission.
  • The meeting rooms do not have telephone access. For emergency situations the museum's telephone may be used.
  • The following equipment is available for use by the contracting party:
3 - 48" round plastic table 4 - 72" rectangular plastic tables
7 - 60" round wooden tables 4 - 96" rectangular plastic tables
10 - cloth chairs 8 - 72" rectangular wooden tables
12 - plastic chairs.

SETUP ARRANGEMENTS

  • Museum staff will set up tables and chairs for the contracting party if arrangements are discussed at least seven days prior to the event. If arrangements are not discussed, set up becomes the responsibility of the contracting party. A reasonable amount of set-up and clean-up time will be allowed outside of the four hour rental period.
  • The caterer may schedule set-up needs and times with the Museum. S
  • et-up arrangements must accommodate all needs for access to emergency exits. Under no circumstances can the maximum room capacity be exceeded.

RESERVATIONS, DEPOSITS, AND CANCELLATIONS

  • The Forney Museum reserves the right to deny use of the facilities to any party.
  • Reservations will operate on a first come first served basis.
  • A reservation will be guaranteed only after a deposit has been received and a contract has been signed. The deposit is 50% of the rental fee. The remaining balance must be paid seven days prior to the event along with admission if guests will be touring the Museum.
  • The damage deposit is $150. The damage deposit will be refunded within seven days after the event if no damage has been sustained. In the event that the contracting party cancels an event the 50% deposit is non-refundable, the damage deposit and amount paid for admission is refundable.

LIABILITY

Please read this section carefully prior to signing the application.

The contracting party hereby indemnifies and holds harmless the Forney Museum and its officers, employees and agents, from any claim, loss, damage, suit, judgment, or expense, including reasonable attorney's fees, in any way rising out of our resulting from the use and occupancy of the Forney Museum facilities by the contracting party's family, friends, guests, service personnel, employees, or agents, including without limitation the cost to replace any property of the Forney Museum which may be damaged or stolen. The contracting party is liable for any and all damages to the Forney Museum facilities and property caused by any member of their party and/or subcontractor (caterer, musician, equipment supplier, etc.).

Additional cleaning done by the Forney Museum will be billed at the rate of $25 per hour. This includes clean up of the parking lot due to littering of plates, cups, and other material.

The Forney Museum is not responsible for materials, equipment, or property of any kind left on the premises.

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